Jobe Corral Architects
http://jobecorral.com/
Job Title: Administrative Assistant
Location: Austin, TX
Position Type: Part-Time, In-Office
About Us:
JOBE CORRAL ARCHITECTS specializes in the design of well detailed and highly crafted structures using authentic materials. Our small team is passionate about design excellence, client relationships, and transforming spaces into places that inspire. We’re looking for an Administrative Assistant to help streamline our office operations and support our team in delivering high-quality design work to our clients.
Job Description:
The Administrative Assistant will play a key role in ensuring the smooth day-to-day operations of our office and supporting the team with various administrative tasks. This position is a great opportunity for a highly organized, proactive, and detail-oriented individual with a passion for design. You’ll be at the heart of our studio, assisting in everything from client communications and scheduling to document management and project organization.
Key Responsibilities:
· Oversee daily office operations, including managing office supplies and space organization.
· Organize and coordinate appointments and client meetings. Ensure that team members are prepared with necessary materials and logistics.
· Assist in communication with clients, contractors, suppliers, and consultants. Help draft contracts and documents.
· Maintain an organized and accessible digital filing system for project files, contracts, design documentation, and correspondence.
· Assist with invoicing, timesheet tracking, expense tracking and communication with the accounting department.
· Help plan and coordinate firm events, including internal meetings, client presentations, team meetings, and industry events.
· Support the Interiors team procurement process.
· Help assemble awards submissions, publications briefs, RFQ’s and other marketing packages.
Qualifications:
· Experience in an administrative role, ideally within a creative environment.
· Strong organizational skills, with the ability to prioritize tasks in a fast-paced environment.
· Excellent verbal and written communication skills.
· An interest in design and basic understanding of architecture and interior design processes is not required but highly desirable.
· Proficiency with office software (Microsoft Office Suite, Google Workspace). Familiarity with Adobe Creative Suite is a plus.
· A collaborative, flexible, and proactive attitude with a passion for helping others and contributing to the firm’s success.
What We Offer:
· A creative and dynamic work environment.
· Opportunities for professional growth.
· A competitive salary based on qualifications and experience, plus benefits.
· A supportive, friendly team where creativity and initiative are encouraged.
How to Apply:
Please submit your resume and cover letter with the subject line “Administrative Position” to info@jobecorral.com. In your cover letter, let us know why you’re excited about supporting a creative team and how your skills would contribute to our firm’s success.
Jobe Corral Architects is an equal opportunity employer and encourages applicants from all backgrounds to apply.